The Why: It
doesn’t matter if you have a home office that no one sees but you or a very
public office that everyone walks past. Either way, a cluttered office creates
the opposite of productivity. Visually, a cluttered office represents a lot of
undone tasks. The more you see stacks and piles, the more you feel weighted
down by how much you have to do. The more you work, the more the piles grow and
the further behind you feel. It creates a very negative surface that is hard to
build success upon.
you hunt for things and move things around. It robs you of money that you could
be earning. It takes your focus off the future and puts your focus on the past.
your office can not happen when you get “around-to-it.” We often say that we
will do something when I have free time. Who has free time? Getting organized
in your office is going to do so many wonderful things for you that you simply
must make time for it to happen. You might need to take a day off of your
normal duties to focus on getting organized or work on a day off. Either way,
your first job is to make a day to get organized.
Set a day and time on your calendar devoted to
decluttering and organizing.
Decide on where things will go. Do you need to
get a new filing cabinet? Storage boxes? Rent a storage unit? Clear out an old
file cabinet? Before you start organizing, decide where things will go. Just piling them to one side and declaring
they will be put away later will not work.
Sort items in your office into like kinds. Some
of the categories could be keep/store away, keep in the office, file away, file
in the office, donate, trash and shred.
Work to label and put each category away.
Focus on your desktop organization. Only keep
out on your desktop the items you use on a daily basis. Invest in an in/out
basket to control stacks of papers. Use a vertical file holder to keep projects
at hand but prevent stacking.
Keep a running to-do list. As you sort through
things, you are bound to find some to-do items. Don’t get distracted from
decluttering. Add those items to a to-do list.